10 business budgeting software to look at in 2021

10 business budgeting software to look at in 2021

As the tax season comes to an end, the time comes for businesses to analyze what they did well and what can be improved. And also, plan finances for the upcoming year. Everyone who has ever done budgeting understands the power of accurate and timely reporting, the price and the amount of time it takes to input all the information before you can receive any report.

In this article, you’ll find an overview of small business budgeting software you can look at in 2021 to simplify the process of financial planning and budgeting for your business.


  1. QuickBooks – Best software for small business accounting needs

  2. Xero – Best accounting features in one app

  3. Freshbooks – Best software for basic business budgeting needs

  4. Dynamics 365 – Best company budget software

  5. Expensify – Best business budget software for receipts and expense management

  6. NetSuite – Best financial planning and budgeting software for mid-sized business and enterprises

  7. Sage Intacct – Best business budget software for mid-sized companies

  8. Workday Adaptive Planning – Best business financial planning software

  9. Kashoo Online Accounting – Best accounting software for small business

  10. PlanGuru – Best budget planning software

1. QuickBooks – Best software for small business accounting needs

QuickBooks is the number one accounting software that helps small businesses with covering their accounting needs. The solution helps to create and send custom invoices, sales receipts, or estimations in two clicks. Besides, QuickBooks can track income and expenses, and you can even take photos of receipts and save them in the QuickBooks Online mobile app.

QuickBooks Online will be available for you any time anywhere, and the information is updated in real-time. All you need is an internet connection and a device that you can use to log in.

In addition to the standard set of features, QuickBooks Online offers:

  • 1099 contractors management
  • Batch invoices and expenses
  • Customizable access by role
  • Project profitability tracking
  • Exclusive premium app integrations

As well as receiving ready-made solutions for all your accounting needs, you get access to a team of accountants who you can contact if you ever need help or advice.

QuickBooks Online pricing

The app has four pricing models that are called Simple start, Essentials, Plus, and Advanced. Right now they’re available with a 50% discount and cost $12,50, $20, $35, $75 for a monthly subscription.

The plans have limitations in features. For example, the inventory tracking feature will be available starting with the Plus plan, and you can customize access by role only when you purchase the Advanced.

All the plans allow a certain number of users: Simple start allows one, Essentials – three, Plus – five, and Advanced allows for twenty-five users.

There is also a free trial period to see if the app is perfect for you.

2. Xero – Best accounting features in one app

Xero is an accounting and budget software for small businesses, bookkeepers, and accountants. Featuring pretty comprehensive accounting functionality, it also connects with 800+ smart business apps for inventory tracking, time tracking, payments, invoicing, and CRMs. So if you don’t find a specific feature in Xero, you will most likely find it within their integrations.

Within Xero, you can:

  • Pay bills
  • Claim expenses
  • Accept payments
  • Reconcile bank transactions
  • Manage payroll
  • Apply sales taxes automatically

Xero offers a standard set of features for each pricing plan and add-ons that you can purchase extra to customize your plan when needed.

Xero pricing

Xero offers three pricing options: Starter, Standard, and Premium, for $20, $30, and $40 per month, which you can cancel at any time. By purchasing any plan, you get access to the Hubdoc integration (as long as you are subscribed) and the 24/7 support service. 

If you are not sure whether Xero is the best option for you, you can give it a try, activating a free trial.

3. Freshbooks – Best software for basic business budgeting needs

Freshbooks is an app with 24+ million users worldwide. It can be a brilliant fit for freelancers, self-employed professionals, businesses with employees, and businesses with contractors.

Among the features that it offers, you might love:

  • Payment reminders
  • Automatic late fees
  • Accepts credit cards
  • Recurring invoices
  • Multi-currency billing
  • Multi-language invoices
  • A chrome extension for time tracking

If you want to extend the functionality to make it more convenient for your business, Freshbooks offers 110+ integrations with different apps like payment processors, invoicing platforms, and payroll systems.

Freshbooks pricing

Freshbooks comes with four pricing plans: Lite, Plus, Premium, and Select for $13.50/mo, $22.50/mo, $45/mo, and custom pricing. Often, there are special pricing offers, so if you stay tuned, you can get quite a bargain.

All the plans have their limits for the number of billable clients and features available, starting with five clients for the Lite plan, and finishing with more than 500 for the Select. 

If you believe that your plan lacks some features that you might need, you can either upgrade or look through the list of add-ons available to purchase. It is pretty flexible, and you can go with a better fit.

There is a 30-day free trial with all the features unlocked. So you can see how it works and understand whether the solution suits your needs and is convenient to use.

4. Dynamics 365 – Best company budget software

Dynamics 365 used to be among the top 20 budgeting software in 2020 and is definitely worth paying attention to in 2021. The app is a full-body CRM that, besides budgeting, allows you to keep track of clients and communications and plan marketing activities around the provided statistics.

Dynamics 365 will improve your control over business finances and help you to make timely and well-informed decisions with the help of its embedded analytics and AI-driven approach.

Among the features you can find:

  • Cash management
  • Forecasting
  • Income & Balance sheets
  • Multi-department project management
  • Asset management
  • General ledger
  • Profit & Loss statements

Dynamics 365 pricing

Dynamics 365 doesn’t offer any free plan. However, a free trial is available to test the functionality of the solution. 

Among paid plans, you will find Customer Engagement Plan for $115/mo, Unified Operations Plan for $190/mo, and Dynamics 365 Plan for $210/mo. Note that all the prices are not only per month but also per 1 user. Thus, you will need to multiply this cost by the number of intended users of the system.

5. Expensify – Best business budget software for receipts and expense management

Expensify helps to track receipts and expenses on the go. The app allows you to upload photos of your receipts, automatically categorize them, and submit them into your accounting system. Expensify integrates with QuickBooks, Xero, Sage, and other apps. It offers an extensive set of features, including:

  • One-click receipt scanning
  • Corporate card reconciliation
  • Multi-level approval workflows
  • Audit and compliance 
  • PCI security
  • What-If Scenarios
  • Forecasting

Expensify will fit individuals and organizations from different industries and of various sizes.

Expensify pricing

The pricing varies based on the types of users – individuals and groups. 

  • Individuals have to pay $4,99/mo separately for tracking and submitting and are limited by the number of trackings and submissions (25 per month).
  • Group users pay for collection and control $5/mo and $9/mo per service per one user.

There are also some services that you can use for free and a trial period as well.

6. NetSuite – Best financial planning and budgeting software for mid-sized business and enterprises

NetSuite helps to manage finances with forecasting by comparing and analyzing current results with what a company can achieve in the future. The app is the best cloud ERP and financial management provider.

Specific budgeting features include:

  • What-If scenarios
  • Asset management
  • Cash management
  • Consolidation
  • Forecasting
  • General Ledger
  • Income & Balance sheet
  • Multi-company management
  • Multi-department management
  • Multi-project management
  • P&L reports

There are many more features useful for accounting, accounts payable, accounts receivable, resource planning, manufacturing, e-commerce, and more. NetSuite will fit a mid-sized business or a large enterprise.

NetSuite pricing

NetSuite plans start at $499/mo, with other pricing information available upon request.

7. Sage Intacct – Best business budget software for mid-sized companies

Sage Intacct provides a more detailed look at the scalability and flexibility of a business. Sage allows businesses to automate ordering processes, keep track of company performance, communicate between departments, and find ways to grow customer satisfaction.

Among all the features you may be interested in are the following:

  • Accounts Receivable
  • Bank reconciliation
  • Billing & Invoicing
  • Expense Tracking
  • Fixed asset management
  • Fund accounting
  • Payroll management
  • Project accounting
  • Purchase order management
  • Tax management

Sage Intacct pricing

The pricing policy of this application appears to range from $15,000 and $60,000. To get more information about the Sage Intacct pricing, you have to contact them directly. To find out if it’s worth the money, you can start with a free trial.

8.Workday Adaptive Planning – Best business financial planning software

Workday Adaptive Planning aims at better forecasting, planning, and business growth. Within the app, you can plan finances, workforces, and sales. Besides, you receive updated information from ERP and HCM systems and track the current tasks of employees.

As for working with finances, you can significantly reduce reporting time, analyze a large amount of information, and integrate the app with other systems like Oracle, NetSuite, Sage Intacct, and more.

Powerful features you can find:

  • Competitive analysis
  • Correlation analysis
  • Dynamic modeling
  • Exception reporting
  • Graphical data presentation
  • Modeling & Simulation
  • Performance metrics
  • Sales trend analysis
  • Statistical analysis
  • Donation tracking
  • Payroll management

Workday Adaptive Planning will suit those companies that use spreadsheets to cover their basic budgeting needs and want to deal with the issues that can occur when using spreadsheets.

Workday Adaptive Planning pricing

Workday Adaptive Planning offers a flexible set of pricing packages that depend on your business size and needs. The better way to learn what exactly it may cost you is to contact them directly.

However, there are free trials available for both standard and enterprise packages.

9. Kashoo Online Accounting – Best accounting software for small business

Kashoo makes it easier to do accounting for a small business. The app will automatically sort and categorize all the transactions of your business. They have implemented OCR technology to be able to scan receipts and import+categorize them in your accounting company. Whenever you have a new vendor you haven’t worked with yet, Kashoo will create a new contact in the contact list with no need for you to enter any information manually.

The advantages you receive when working with Kashoo Online Accounting:

  • Categorization with Machine Learning
  • Easy reconciliation
  • Income & Expense tracking
  • OCR receipt import
  • Easy to receive financial reports

Kashoo can suit small businesses and individuals that look for a solution at an affordable price.

Kashoo Online Accounting pricing

Kashoo doesn’t have any free version of the app but offers a 14-Day free trial, and then, it will charge $16.65/mo for the annual subscription or $19.95 if you prefer to pay monthly.

10. PlanGuru – Best budget planning software

PlanGuru has over twenty methods for analyzing and forecasting budgets with balance sheets, income, and cash flow statements. With the app, you can set goals for your company and see if you’re progressing or not. The forecasting feature helps with decision making and seeing what is achievable. You will also have access to strategic planning that will correct you and present to your employees what the company will focus on in the nearest future. It is proven that a team with a clear goal that everyone understands will be the most productive.

Among the abilities that the app has, you’ll find:

  • QuickBooks, QuickBooks Online, Xero, and Excel import
  • Budget forecast for up to 10 years
  • Built-in templates for financial statements
  • 20+ Standard forecasting methods
  • Forecasting with non-financial data
  • Payroll
  • Custom report builder for Excel

PlanGuru will be a match for a small business, accountant, business advisor, or nonprofit organization.

Besides all the integrations and functions, there are also some resources to learn more about the app. You can sign up for a live demo, watch video tutorials or visit the knowledge base.

PlanGuru pricing

PlanGuru exists in two versions: cloud-based and desktop. The cloud-based app is available from $39/mo with $29/mo for additional users. Year plans cost $899/year with $299/year for additional users.

PlanGuru Desktop prices range from $99/mo and $29/mo for additional users to $899/year with $299/year for additional users.

If you are unsatisfied with PlanGuru, the app offers you a 30-day money-back guarantee.

The bottom line

Well,  such a variety of solutions can ensure that, most likely, you’ll find the best fit for your business. At the same time, it can be pretty complicated and confusing to understand what to go with. So I would recommend starting with analyzing the issues that your company is experiencing and that you need to solve. Thus, it will be easier to understand what features you might need in the software and base your research and choice on them.

I hope that this article will help you decide on the best budgeting software for your business a little bit easier.

Victoria Daneeva

Victoria Daneeva

Victoria is a qualified business and finance writer with a passion for what's new in the world of business management, e-commerce and modern accounting solutions. She loves to share her insights about the world of finances and accounting automation as well as provide practical advice.

1 Star2 Stars3 Stars4 Stars5 Stars (1 votes, average: 5.00 out of 5)

Add comment